Office Manager - City Research House

Dynamic City Research firm is looking for a hands-on Office manager for an immediate start to cover a maternity contract 8 months.



We are looking to identify a candidate with:



* Proven office management experience

* Knowledge of office management responsibilities, systems, and procedures

* Excellent time management skills and ability to multitask and prioritise work

* Attention to detail and problem solving skills

* Excellent written and verbal communication skills

* Strong organisational and planning skills

* Proficient in Microsoft Office

* Knowledge of accounting, data, and administrative management practices and procedures



Role


Acting as ambassador for the firm at all time
Office management including arranging supplier visits, ordering all office supplies, liaison with contract cleaners and tenants, providing meter readings and identifying any building maintenance issues requiring attention
Organising client hospitality at events, including coordination of guest lists
Office Health and Safety - not limited to fire safety management, arrange training for first aiders and fire marshals, ensure office risk assessments are up to date, first aid kits stocked, office ergonomic support and working with DSE assessment providers to ensure we are compliant
Effective relationship management with the service team and building owner
Efficient employee and guest welcoming procedures, in conjunction with the ground floor reception team
Orientation of new joiners; point of contact during onboarding.
Maintaining and keeping updated all contacts data
Data collation in Excel to assist on research projects as required
Updating administrative policies and procedures, ensuring compliance with legal requirements
Preparation of expenses claims
Maintaining records of invoices issued and received/general liaison with Finance Director


"Many thanks for sending your CV due overwhelming add response suitable candidates only will be contacted and we wish you every success in your search for a new role"