Executive Assistant - HedgeFund 9mth contract

A London based hedgefund has a maternity cover opportunity in their Victoria office, supporting the two founders and helping run the office. A great culture and environment would suit someone who enjoys having autonomy in their role.



Providing support to the two founders
Diary and travel management across multiple time zones
Acting as ambassador for the firm at all time
Greeting clients attending the office for meetings
Office management including arranging supplier visits, ordering all office supplies, liaison with contract cleaners and tenants, providing meter readings and identifying any building maintenance issues requiring attention
Organising client hospitality at events, including coordination of guest lists
Preparing reports, letters, PowerPoint presentations
Printing and binding presentation materials for meetings as required
Maintaining and keeping updated all contacts data
Data collation in Excel to assist on research projects as required
Updating administrative policies and procedures, ensuring compliance with legal requirements
Preparation of expenses claims
Maintaining records of invoices issued and received/general liaison with Finance Director
The skills you need to bring:

Broad experience as an EA/Office Manager, ideally from financial services
Ability to work under pressure in a high-achieving environment
High EQ and IQ
Very strong relationship building skills
Commitment to confidentiality and discretion
Desire to be actively involved in all aspects of a business
Confident decision maker with good communication skills

Many thanks for sending your CV to overwhelming interest, successful candidates only will be contacted.